Transforming teaching, learning and leadership through the strategic application of technology has been Miguel Guhlin’s motto. Learn more about his work online at blog.tcea.org, and mguhlin.org. Catch him on Mastodon at @mguhlin@zirk.us
Areas of interest flow from his experiences as a district technology administrator, regional education specialist, and classroom educator in bilingual/ESL situations. Learn more about his credentials online at mguhlin.org.
Ever find yourself wishing for an amazing icebreaker you can use with a group of educators? An old familiar one is often best. Faculty icebreakers either tell you nothing or take twenty minutes to set up and twenty more to debrief. You can build a better one yourself using Gen AI and vibe-coding. After making it, you can host it on free tools you already use (e.g. Google Sites), and watch a live results chart grow. The whole setup takes about fifteen minutes the first time. After that, the activity lives in a single shareable link. You can do this and more with vibe-coding using $20 a month tools like ChatGPT, Claude, and/or Gemini. This blog shows you how.
Special thanks to Peggy Reimers for providing the initial prompt for this activity. I only made slight modifications to it. You can see it at the end of this blog post.
What You Are Building
The activity is simple. Five questions ask how someone eats an Oreo. The result maps to a teaching archetype, with a short description that becomes a conversation starter. Names go into your own Google Sheet. A live results panel on the same page refreshes as people submit. No vendor account, no subscription, no student data leaving your district drive.
index.html – This is the web page that you will access to get to the Oreo Personality Quiz
README.md – This is a markdown formatted file about this resource
SETUP.md – This is a set of instructions to assist you in setting up the Oreo Personality Quiz
Ready to begin? Let’s get started. Note that if you want to REALLY start from scratch, go to the end of this blog post and copy the prompt. Then, paste it into your BoodleBox, ChatGPT, Claude, or Gemini solution. Remember, everything is hard when you start, but it gets easier after you do it 1000+ times.
Step 1: Set Up Your Sheet and Script
Open Google Drive and create a blank Google Sheet. Name it something obvious like “Oreo Quiz Responses.” From inside that sheet, click Extensions, then Apps Script. A code editor opens in a new tab. You can see an example online.
Delete the sample code. Paste in the Code.gs file from the project bundle, save, and name the script “Oreo Quiz Endpoint” when prompted. Run a test by selecting testWrite from the dropdown next to the Run button. Google will ask you to authorize the script. Approve it. If a warning appears about an unverified app, click Advanced, then “Go to project (unsafe),” then Allow. That is normal for scripts you wrote yourself and have not published as a public app.
Switch back to your sheet. A new tab called Responses should have one test row, which you can delete. The script is now talking to your sheet.
Step #2: Deploy the Script and Paste the URL
Back in the Apps Script editor, click Deploy in the top right and pick New deployment. Click the gear icon next to “Select type” and choose Web app. Fill in:
Description: Oreo Quiz v1
Execute as: Me
Who has access: Anyone
Click Deploy and copy the web app URL. Open the HTML file in any plain text editor. Near the bottom, find the line that reads APPS_SCRIPT_URL = "PASTE_YOUR..." and replace the placeholder with the URL you just copied. Save the file. That is the entire connection.
This is what that looks like:
Did You Know?
TCEA’s self-paced AI Essentials for Educators offers 17+ CPE hours, walks you through the essentials of vibe-coding on any chatbot you care to use (e.g. BoodleBox, ChatGPT, Claude, Gemini). It’s a steal for $49 for individuals, or $34 in bulk pricing with 10 or more.
Step #3: Get the Page in Front of People
You have four hosting options, ranked easiest to most polished:
Option #1: Email the HTML as an attachment. Anyone who downloads and opens it gets the quiz. Some email systems block HTML attachments, so test first
Option #2: Upload the file to Google Drive and share throughHTMLPreview, which renders Drive-hosted HTML
Option #3: Host it free on GitHub Pages for a permanent URL like https://yourname.github.io/oreo-quiz/. Add about ten more minutes. See example.
Option #4: Embed it in your school WordPress or LMS using an iframe. Best for a polished classroom or PD experience
Option #5: Embed it in Google Sites using an iframe. Easy and simple to use if your code is straightforward (you won’t know until you try). See screenshot above or view online in Google Sites.
For a faculty meeting, the GitHub Pages route is worth the extra ten minutes. You will reuse the link.
A Key Point: Privacy Before Students Touch It
For colleagues and staff, real names and emails are fine. For students, treat the data the way your district expects:
Make the name field optional so students can submit anonymously
Skip the email field entirely. Email plus another identifier is what triggers most privacy rules
Use a session code instead of names. Ask each student to pick a four-letter code they will remember, so they can find their own result without typing real identifiers
Get district approval before recording any identifying information
The good news is that the data goes to your Google Drive, not a third-party platform. That usually shortens whatever approval process you do have to run. Data is saved to your Google Workspace for Education account storage, which is where Google Classroom data lives as well.
Running It in a Session
The activity runs about ten minutes start to finish. Project the URL or share it through chat or a QR code. Give a one-sentence intro: “Pick how you actually eat an Oreo, see what kind of teacher that makes you, and add your name so we can see the class results.” While people answer, pull up the live results panel on your screen and refresh every minute. The bars grow as responses come in.
Use the descriptions as a conversation starter: ask which result felt accurate and which one felt wrong, and why. The second question is where the real talk happens. Remember to have fun with it.
Quick Troubleshooting
Symptom
First thing to check
“Could not save right now” message
URL missing in the HTML, or deployment access is set to “Only myself” instead of “Anyone”
Sheet shows no new rows
Re-run testWrite in Apps Script. If that fails, recreate the script from inside the sheet
Live results stuck at “Waiting for the first answer”
Click Refresh on the panel and confirm the Responses tab has rows
You edited Code.gs and now nothing works
Deploy, Manage deployments, edit your existing deployment, change Version to New version, redeploy
Sample Prompt
Want to give it a start from scratch yourself? Here’s the prompt I started with:
Create a self-contained html file that will make this into an online interactive…use TCEA blue and gold colors, but give everything an Oreo cookie feel. I want to save the results to Google Sheets. Please provide the AppScript code for that, and give me a readme file and setup instructions
Determining Your Teaching Personality by How you Eat Oreo Cookies 1. The whole thing all at once. 2. One bite at a time. 3. In slow and methodical nibbles. 4. Dunked in a liquid. 5. Twisted apart, eat the inside, then the cookie. 1. You are the teacher that no one messes with. Your nickname could be Mother of Dragons, Chuck Norris, or the Terminator. 2. You are one of the 5.4 billion billion that eat their Oreos this way. You follow the rules. Your lesson plans are always turned in on time and never late for your extra duties. But stay out of the fast lane if you are only going the speed limit. 3. You’re tidy and orderly. Probably the word that comes to mind is meticulous. Your students come to class with sharpened pencils, backpacks organized, and homework turned in on time. I am guessing your students always ask for extra credit projects. 4. Your Oreo is always dunked in some kind of liquid, be it milk, coffee, wine or whiskey. Your principal loves you, as you always volunteer for extracurricular activities: dances, field trips, and sporting events. You want to be the dunkee at the Fall Festival. All is good as long as you have your concealed flask. 5. This means you consume life with abandon, you are fun to be with, exciting, carefree with some hint of recklessness. But no one should trust you with his or her children.
While I don’t know the source for this version, there are many variations online, such as this one. My next project? Dice-breakers. I can’t wait to get started.
“Worthless.” That’s how one English teacher described her experience in teaching essay writing to students who had embraced Gen AI. “Even with wonderful, supportive administration, I can’t teach kids who won’t make the effort.” The problem is that students are side-stepping the cognitive work of reading, grappling with ideas through outlining, organizing, and writing. Gen AI short-circuits that process.
This is a tough challenge for many educators, from third grade to university level. As a result, everyone has a response, some of which have been tried in the classroom.
Some suggest embracing new solutions that cost money and combine tried and true approaches (e.g. viva voce), like this one:
MiniVivas: This is a well-thought out approach to bringing VIVAs to students. From the website: “The viva voce tradition—scaled for weekly formative assessment. Restoring learning assurance in an era where output quality no longer guarantees comprehension (Delikoura et al., 2025).” This solution relies on SayVeritas website, which is not free (see pricing).
Others have suggested the following:
“First assignment is in class, handwritten- that gives me a sense of their capabilities. Before the independent research essay, we write a controlled research paper – topic is generative AI in the classroom! They learn to research and submit articles- I choose 10 of them that they can use in their paper. I check their document history and use AI checkers as needed. Many of them are put off by AI once they see the research!” (source)
“Stop assigning research papers for them to write, and instead assign them research articles to read in class, and work together in groups to pull out the sources, the arguments, and explain it. New article each day. Then, have them handwrite their reflections. Then, do in-person argumentative writing based on sources YOU provide and all handwritten until the very end when they can type up final responses.” (source)
“Chunk it, small assignments. Thesis statement or claim lesson: grade and approve thesis statement. Introduction lesson: student writes introduction, you provide feedback. How to write a body paragraph lesson (grade topic sentence, evidence, in-text citation, analysis, etc). Each body paragraph is graded separately. Then same for conclusion. At the end they put it all together, format, print, edit/revise. I also have them do a graphic organizer for their research.” (source)
How would you approach the problem? While you’re reflecting on that, I had to underscore one I stumbled across. Let’s review the problem scenario again that classroom teachers are struggling with.
A Problem Scenario
Consider this scenario:
A student slides a half-page of bullet points across the desk. “I read the article,” they say. You look it over. It could have come from anywhere. It probably came from ChatGPT or some free Chinese Gen AI tool that is free and powerful (e.g. Z.ai is one I found quite powerful). On quizzing the student, you realize they don’t understand sentences and concepts they didn’t craft.
If you think it’s not possible (who would think that today?), here’s a table outlining student-oriented prompts for using Z.ai to resolve common assignments. I’ve cut a few of the rows to keep it short.
Assignment Category
What I Can Do (My Capability)
Student-Oriented Prompt (Copy & Paste)
Example Assignment
Essay & Research Writing
Brainstorm Ideas
Help me brainstorm three different thesis statements for an essay about the theme of ambition in Shakespeare’s “Macbeth.”
English Literature Essay
Create an Outline
Create a detailed 5-paragraph outline for an essay arguing that renewable energy is more economically viable than fossil fuels in the long term.
Environmental Science Paper
Math & Science
Explain Concepts
Explain the process of photosynthesis like I’m a 14-year-old. Use an analogy to help me understand it.
Biology Homework
Step-by-Step Solutions
Show me the step-by-step solution to this algebra problem: 3(x + 2) = 5x – 7. Explain each step clearly.
Algebra Homework
Research & Study Prep
Summarize Information
Summarize the main arguments of this article [paste text here] in three bullet points.
Current Events Presentation
Create Study Aids
Create a set of 10 flashcards (in a Q&A format) for my upcoming history test on the American Civil War.
History Test Prep
Creative & Language
Generate Prompts
Give me five short story prompts in the fantasy genre that involve a magical map.
Creative Writing Assignment
Translate & Practice
How do you say “I would like to order a coffee with milk” in French? Can you break down the pronunciation for me?
French Homework
With all this available support for free, cognitive offloading is easy (if not recommended). How can we close the loophole? Stefan Bauschard, one of my favorite education authors, shares an approach worthy of mention that can close the loophole.
A Solution
Debate cards close that loophole. This type of assignment may do a better job of proving whether a student actually read something. Any writing teacher or person that depends on writing as a way to make thinking visible must find a different approach. Why not try debate cards as a way to close the loophole Gen AI makes possible?
Stefan Bauschard, writing in Education Disrupted, makes the case that cards do something most assignments cannot. Here are four reasons to try them.
1. Cards Force Students to Actually Read
“How do I build a card?” a student might ask. To build a card, a student has to find the specific passage that supports a specific claim. They have to read closely enough to pick the two sentences that carry the argument. That judgment cannot be faked, and it cannot be delegated to a Gen AI tool without the whole exercise falling apart in a live round.
Here is what a finished card looks like on a climate change topic, aligned to NGSS MS-ESS3-5 (asking students to use evidence to support arguments about solutions to resource and environmental issues) and Texas TEKS Science 6.3(C) (use evidence to construct an explanation):
Cutting carbon emissions now prevents the worst climate outcomes later
Diffenbaugh, 24 — Noah Diffenbaugh, Professor of Earth System Science, Stanford University, Science, March 2024.
Scientists have documented that global temperatures have already risen 1.2 degrees Celsius above pre-industrial levels. Unchecked emissions could push warming past 2 degrees Celsius by 2050, triggering more frequent droughts, floods, and wildfires. Research shows that cutting emissions by 45 percent before 2030 keeps the worst outcomes within reach of prevention. Every year of delay narrows that window further.
Notice the tag is a claim, not a topic sentence. The bolded sentences are what a student reads aloud. The rest provides context if challenged. I sure wish someone had introduced me to these in middle school.
2. Cards Teach Students to Frame an Argument
“Can’t I just use this quote?” a student asks, pointing to a paragraph highlighted end to end.
The answer is no. The tag is the hard part.
A tag is a single sentence, written in the student’s own words, that states what the evidence proves. Not “this article talks about smartphones in schools.” More like: “Smartphone bans improve focus and reduce bullying without requiring new spending.” Two students reading the same article should be able to write different tags depending on the argument they are building. That is the point. The tag is where the student’s own thinking lives.
This aligns directly to Common Core ELA Standard CCSS.ELA-LITERACY.W.7.1 (write arguments to support claims with clear reasons and relevant evidence) and Texas TEKS ELA 7.5(H) (synthesize information from multiple sources to create new understanding).
Here is a card on smartphone bans a seventh grader might build:
Banning smartphones during school hours raises student achievement and reduces anxiety
Bacher-Hicks, 23 — Andrew Bacher-Hicks, Assistant Professor of Education, Boston University, Journal of Human Resources, November 2023.
Studies tracking students before and after smartphone bans show measurable gains in test scores, particularly among lower-income students. Schools that restricted phone use saw a 6.4 percent increase in test scores for the lowest-achieving students. Researchers also documented reduced reports of cyberbullying and anxiety during school hours following the bans. The effect was strongest in schools where the policy was consistently enforced.
3. Cards Make Students Engage With the Other Side
“But my evidence is right,” a student says, arms crossed, after an opponent reads a card that directly contradicts theirs.
That moment is the lesson.
In a debate round, your opponent has cards too. You have to respond to their best arguments, not assert your opinion louder. Bauschard notes that this is the opposite of how most people encounter disagreement online. Students learn to ask: Does that tag overstate what the evidence says? Is the source outdated? What did that card leave out?
This is exactly what Common Core ELA Standard CCSS.ELA-LITERACY.SL.8.4 calls for (present claims and findings, using appropriate eye contact, adequate volume, and clear pronunciation) and Texas TEKS ELA 8.5(G) (evaluate the relevance and reliability of sources).
Here are two cards on AI in K-12 schools that could face off in a round. A student defending the pro side might read this:
AI tutoring tools close learning gaps for students who lack access to extra help
Escueta, 24 — Maya Escueta, Education Research Fellow, Brookings Institution, Brookings Report on Education Technology, January 2024.
Students in under-resourced schools often lack access to after-school tutoring or individualized instruction. AI tutoring platforms have shown learning gains equivalent to two additional months of instruction when used consistently over a semester. Researchers found the largest gains among students reading below grade level and English language learners, two groups historically underserved by traditional instruction models.
A student on the opposing side might counter with this:
AI tools in classrooms deepen inequality when schools lack the infrastructure to support them
Reich, 23 — Justin Reich, Director of the MIT Teaching Systems Lab, Educational Researcher, September 2023.
Schools in low-income districts often lack reliable broadband, updated devices, and trained staff to support AI tools. When AI platforms are introduced without adequate infrastructure, students in under-resourced schools fall further behind their peers in wealthier districts. Studies show that teachers in under-funded schools spend significantly more time troubleshooting technology than teaching, reducing the instructional time the tools were meant to protect.
Placed side by side, these two cards have the potential to show students that smart people with good evidence can reach opposite conclusions from the same problem. That’s a life lesson, a harder lesson than any worksheet or casual writing assignment can deliver.
4. Cards Transfer Across Every Subject
“Do we have to do this in science too?” a student asks, only half joking.
Yes. That is the point.
A history class can card primary sources. A science class can card research abstracts. An English class can card news reporting. The format works anywhere students argue with evidence rather than opinion. Here is a card on the Iran War of 2026, built for an eighth grade social studies class and aligned to Texas TEKS Social Studies 8.29(A) (evaluate the impact of events on individuals and communities) and Common Core RH.6-8.8 (distinguish among fact, opinion, and reasoned judgment in a text):
AI-generated images in the Iran conflict made it harder for civilians to know what was real
Alimardani, 26 — Mahsa Alimardani, Staff Writer, The Atlantic, March 13, 2026.
During the early weeks of the Iran conflict, AI-generated images spread across social media platforms purporting to show military equipment staged inside civilian schools. Fact-checkers confirmed the images were fabricated, but corrections arrived after the original posts had already reached millions of viewers. Researchers studying the conflict concluded that the volume of AI-generated content made it functionally impossible for most civilians to distinguish real photographs from fabrications in real time. The result was a public that could no longer trust visual evidence from an active war zone.
This card works in a social studies discussion about media literacy, propaganda, or the ethics of AI in warfare. It also connects to a current event students are likely already talking about.
Where to Start
Starting Point
What to Do
Students new to debate
Provide a finished card, remove the tag, ask students to write their own
Students ready to build cards
Give two articles on one topic and ask for three cards each
Students who need a challenge
Ask them to find the weak card in a set of ten and explain why
You’re starting your Sunday afternoon lesson preparation, and find that you need to record a quick walkthrough of a science simulation, then edit a PDF before posting it. You also have to capture three screenshots for a quick explainer email, and set up a digital whiteboard for tomorrow’s bell ringer. Back in the day, each task may have cost you or your school money. Austerity measures this year cut those subscriptions you relied on, and you’re saving your twenty dollar a month discretionary income for something the family needs. Where can you find alternatives to paid subscriptions? If that’s a question you are asking in anticipation of the coming year, here are four free solutions. One of them, I put together myself with vibe-coding.
These four free tools, three of them open source, one a personal experiment posted publicly, are for you as much as for me. I use each of them every week, if not some daily. Each one solves a specific problem you actually run into during a normal week. For more vibe-coded solutions for educators, check my previous blog entry.
In This Post
Here are the solutions you will find in this blog post:
DrawSplat: a browser-based whiteboard with a classroom mode
Let’s jump in and explore what’s available.
Solution #1: Recordly Screen Recorder
Recordly is a free, open-source screen recorder with a built-in editor for Windows, macOS, and Linux. Most free recorders give you the recording but stop there. Recordly includes a timeline editor, smooth zoom effects, custom cursor styles, and webcam overlays. You get a polished walkthrough with the editing tools, if that’s what you need when posting to your class Google Sites/Classroom, OneDrive, or learning management system (LMS).
Recordly video editing window (screenshot by author)
Test a short clip first. The recent v1.2.x release improved audio stability, but webcam-to-audio sync is still being refined
The Linux AppImage runs without an install, which is useful for shared lab machines
I found Recordly drop-dead simple to use on Windows, and I have high hopes for my Mac colleagues. For fellow GNU/Linux users, if this does not work, you can always try SimpleScreenRecorder or OBS Studio.
Let’s move on to solution two, ShareX, for getting screenshots and making animated GIFs. That second feature is what sold me.
Image Source: https://getsharex.com/
ShareX
ShareX is a free, open-source capture and productivity tool for Windows. I love LightShot, which works in your browser as well as on Windows and Mac. It’s quite versatile, but doesn’t create animated GIFs. ShareX is the tool to use for screenshots and animated GIF creation.
If you live in Windows, ShareX is the everyday tool I would reach for first. It handles region screenshots, full-screen captures, scrolling captures, screen recording, GIF recording, and Optical Character Recognition (OCR). The image editor includes arrows, blur, pixelate, step numbers, and speech balloons, all in one window. I love being able to quickly annotate screenshots in a variety of colors, draw boxes, and more around or near content.
Two super features worthy of highlight:
The OCR tool pulls text out of any image in seconds. Some people rely on Google Keep for this, but there are times when you don’t want your data being saved into the Google Cloud. This is useful when a colleague sends a screenshot of a paragraph instead of the file, or a picture of a top secret document.
The custom uploader lets you push captures directly to a school server, your own cloud storage, or a shared drive without bouncing through a third party
ShareX is Windows only. If that is a dealbreaker, check out Lightshot, which can be installed or works in a browser, as well as Shutter on GNU/Linux. All these tools are free, of course, so trying out what works best will not cost you a dime, only time. Spend time now to save it later.
RevPDF
If you need an easy to use, free offline PDF editor for macOS, Linux, Windows, Android, and iOS, then RevPDF is the tool to checkout. I usually edit PDFs on my desktop devices (e.g. Windows, Linux), and RevPDF makes that task easy.
Since I often work with PDFs, I will find myself wanting a quick editor to insert text or edit a few text fields. You can do that with RevPDF and more, such as, redact a name, sign a form, split a page out, compress a file before email. A big benefit? RevPDF does all of that without an account in the cloud or locally.
My favorite feature in RevDev is using the redaction tool to remove underlying text and images. That can make a difference, especially when there is sensitive data in the document. Some other features worth looking at:
You can get RevPDF from the developer’s site. Desktop versions are free, and the mobile app has a 4.6-star rating on Google Play. I promptly paid about $10 for my lifetime version of the Android version. I thought I could do that since I’m not spending $100 a year on a whiteboard style solution. Instead, I’m using DrawSplat, an interactive whiteboard, I vibe-coded one evening while my wife watched the Spurs basketball game.
Simple view of DrawSplat v2.6 with panels you can set images as wallpaper (Jamboard style), add stickies, import images, and more.
DrawSplat
DrawSplat is a free, browser-based whiteboard. It is, at the time of this writing, at version 2.6 but I will be enhancing it even more in the future. It features a general workspace mode and a full classroom mode. It sports a “Simple” view, as well as an Advanced view. Check the options to enable Teacher/Student features, and more.
For those that recall Jamboard, DrawSplat makes it easy to set a wallpaper background on any one or more of several panels:
Web-based whiteboards have shaped how classrooms gather visual thinking. Most of them want an account, a class roster, or a subscription tier before students can do anything useful. As you can see, it boasts several features, including one of my favorites, the multiple panels.
DrawSplat is the alternative I vibe-coded to skip that friction. What you get:
Screenshot of DrawSplat on author’s smartphone
Faster, smoother tool switching: Icon clicks now switch tools immediately, whether users click the icon or the label.
Simple and Advanced modes: Simple mode keeps the core classroom tools visible, while Advanced mode unlocks the full toolkit for power users and complex activities.
Direct canvas editing: Users can type directly inside shapes, notes, comments, and labels, with inline editing, wrapping, alignment, rotation, and quick keyboard controls.
Classroom-ready boards, panels, and language access: Multiple panels support stations, lesson steps, group work, templates, locked teacher layers, answer keys, and student turn-ins.
Multi-language support includes top five languages in Texas schools, such as English, Spanish, Vietnamese, Chinese, Arabic, Urdu/Hindi.
Expanded creation, collaboration, and export tools: DrawSplat supports images, sticky notes, audio notes, stickers, comments, restore points, local/cloud collaboration, PNG/PDF export, .drawsplat.json save/load, and a playful TNT reset effect.
Responsive web design makes DrawSplat mobile-friendly: You can access DrawSplat on your smartphone or tablet via your browser.
A new feature include remove background from images (this is a simple, single color remove background), as well as a built-in crop image tool:
Once you get the link to a copy, you can open it and use it on your computer via your web browser (like Chromebook). You can also get your Technology Department to host it on a web server on the intranet. Or, get your own GitHub site and host it there, like I did.
You can modify the code, but make sure to give ChatGPT, Claude, and I credit. We worked hard on it. 😂
Learn How To Vibe-Code
Want to learn how to vibe-code? Why not let me show you how in the AI Essentials for Educators course. It’s 10% off through the end of June. See below for the discount code.
The common thread for all of these is that you can use these tools to get work done, and not spend money to do it. That’s important in tough times like these. Three are open source. One is a personal experiment posted publicly so you can use it or fork it.
Pick the one that maps to a problem you have been solving with a paid tool, and try it this week.
Did You Know? TCEA offers an AI Essentials for Educators course that covers all the tools and vibe-coding. How cool is that? Earn 17 CPE hours, badge plus a certificate. Sign up before the end of June, 2026 and get access for a year. How cool is that? If you check the TCEA Community’s All About AI group, you’ll find a 10% discount code, too. Expires end of June.
Tell me in the comments which of the four earned a permanent spot in your toolbox.
Ever needed a place for students or staff in a workshop to turn in their work, but couldn’t afford the cost of a bulletin board type product? Maybe you want the work saved in Google Drive rather than somewhere else, or the ability to approve or deny posting in advance? If so, maybe my free, vibe-coded solutions are for you. Paying for these often involves an expensive subscription.
Did You Know?
School districts are turning to vibe-coding to develop replacements for current ed tech.One school district reported saving up to $250,000 in canceled ed tech contracts for the 2026-2027 school year (source). I like the idea of vibe-coding solutions that work as standalone websites. Given more time and real life situations, it’s not unreasonable to imagine school districts investing a couple hundred dollars a month to save thousands a year.
One or two subscriptions are okay, but we are way past that in education. Don’t you wish you could save your school (or your bank account) money and solve a real problem while protecting student data? Vibe-coding makes it possible. In this blog entry, I share several solutions that address problems I’ve noticed in my time as a technology director that educators have had.
ShareSpace: A four-file submission board you set up in about ten minutes, and the data lives in your own Google Drive.
WonderWall: Use this as a moderated question wall where students or workshop participants can submit questions and
StickyBoard: Drop multi-colored sticky notes on this board
Bonus: Markdown Cleaner/Converter: Learning how to use Markdown? Working with Gen AI tools often involves converting information to and from markdown format. This simple tool is my own customization that also builds in a markdown cleaner with Find and Replace text tool.
These are several of the tools I’m sharing for K-16 educators who want to vibe code their own classroom utilities. Vibe coding means describing what you want to an AI and iterating until it works, no CS degree required. Of course, since you have all the files, you can feed it to your own Gen AI tool of choice and ask it to customize for your needs and situation.
Solution #1: ShareSpace: A Padlet Alternative You Own
This is a solution that definitely would raise eyebrows. Imagine an online space that students can access with any device (e.g. Chromebook, smartphone, desktop/laptop) and upload a picture. See? I can see your eyebrows going up already. But if this solution is moderated, you can quickly manage and approve content. Since the data lives in Google Drive, you can easily remove it. To be honest, I see this working best for a professional development situation.
In the example above, you see one I created for online course (AI Essentials for Educators) that people can share what they make with Gen AI tools. Participants land on a clean upload page. They enter their name, pick a category, drop a file (any format, up to 25 MB), and add a short reflection.
Submissions appear on a public masonry-style board with category filter pills and a 60-second auto-refresh. Images render as thumbnails with a click-to-enlarge lightbox. PDFs show their first page. Videos and audio play inline. Office docs get a file card with an “Open” button. Text files render their content right on the board.
Note: The moderated version of ShareSpace
The admin page is passcode-protected and lets you edit reflections or delete entries. Deleting moves files to Drive trash (recoverable for 30 days), so you can fix mistakes without panic. Since I first drafted this, I’ve added a password bulletin board area for people to discuss their book of choice for a course.
Although it still needs more work, this version allows you to customize the Discussion Topics via a markdown file. I like this approach because it makes changing up the content so much easier:
Behind the scenes, a single Google Apps Script handles uploads, organizes files into category subfolders, and logs everything to a Sheet. No server to maintain. No subscription. No vendor lock-in. Categories are configurable—modules, weeks, departments, themes, whatever fits your project. Copy the folder, change a few constants, and you have a fresh deployment for the next cohort.
Get ShareSpace Now
Grab the sharespace-demo.zip without moderation, open the SETUP.md inside, and you’ll have your own running in the time it takes to drink a coffee. Note that this version does not have moderation built into it, only the ability to delete or remove content via an admin page. If you want the one with moderation, you’ll need this version of sharespace-demo-moderated.zip.
Solution #2: WonderWall
Wish you had a Slido style solution at no cost? WonderWall is a moderated question wall for classrooms, workshops, or staff PD. Students or attendees submit questions anonymously, you approve them before they appear publicly. This is what the moderation page looks like and requires a password to access it. You could keep this moderation page on your own computer and not post it on the web to safeguard it (the password protection is enough to stop most, but not a dedicated coder or Claude Mythos).
Think of it as a free alternative to Slido or Mentimeter Q&A.
You know, I don’t know why, but this particular vibe-coded StickyBoard solution blows my mind. Ok, I need a new expression. My sense of wonder has been increased. StickyBoard is a collaborative sticky-note canvas for brainstorming and group work. It’s meant to fill the hole left when you know who decided to “end” a solution all of us loved in late 2024. I never cared for FigJam or Lucidspark due to the cost.
You can give StickyBoard a go, although this is the one that only does sticky notes, not pictures. That version is available, though.
Get StickyBoard Now
Grab stickyboard-demo.zip, open the SETUP.md inside. It won’t be long before you have this working on your own computer. Work with your technology department to host it on an internal server (intranet). The original StickyBoard shown above handled only sticky notes, but this version handles images/pictures, too.
But Wait, There’s A Bonus Solution!
Solution #4: Markdown Cleaner and Converter Tool
This solution is one vibe-coded because I work with markdown files all the time (I write everything in markdown and save that in tools like Joplin Notes, StackEdit, and/or Obsidian). One of my pet peeves about the previous tool I relied on, MarkdownToHTML.com, which did a great job, is that it wouldn’t work well on my mobile phone. I also wanted a quick “Find and Replace text” and buttons that allowed me to copy and paste content (rather than try to select all, copy on a phone). My new, vibe-coded solution does it all. What’s more, I can add to it in time. It’s a single page and you can use it for free, too.
“What’s the best solution for hosting my journalism students pictures?” That is a question that has arisen many times over the years. Each time, I did my best with available commercial solutions. Now, given a little more time, I might use Gen AI to vibe code:
DrawSplat: DrawSplat is a self-contained interactive whiteboard for K-16 educators and students. It runs as a static website, works in the browser, and can optionally save boards, templates, collaboration rooms, and turn-ins to Google Drive and Google Sheets. Give it a spin.
Be sure to check back on Friday to see what I come up with. What’s your next project going to be?
The VIBES Framework
In the meantime, explore the VIBES framework to guide your work. And, remember, you can always sign up for the AI Essentials for Educators to learn more about Gen AI tools.
A teacher at a high school opens the semester with a policy: Your work may contain up to 20% Gen AI content. Cite it, or you get a zero. Is this an enforceable policy? It’s built on the assumption that an AI detection tool will catch what the policy intends to prevent. That assumption has been wrong for a long time and a lot of teachers are finding that out the hard way. Across the country, educators are writing AI policies that name a number they cannot verify, backed by detection tools that flag innocent students and miss guilty ones with comparable frequency.
A better move may be to stop designing assignments that Gen AI can complete. That means shifting from product to process, from long take-home essays to shorter in-class work, and from “write what you know” prompts to strategies that require students to think out loud, in front of people. None of the following require a detection tool. All of them generate real evidence of learning. This blog entry continues to offer suggestions in the spirit of getting students to show what they know, not unlike these other blog entries about VIVA framework and embodied learning.
1. Build Writing as a Process, Not a Submission
“Wait, we have to turn in the outline too?”
Yes. That is exactly the point. A finished essay submitted Sunday night is a product. Gen AI is very good at producing products. What it cannot produce is a documented, in-class process that matches a specific student’s thinking on a specific day. I still recall relying on manila folders to capture students’ thinking from day to day, week to week, in their own handwritten drafts.
Outlining and Organizing carries an effect size of d = 0.84 in Hattie’s research, making it one of the stronger instructional moves available for writing instruction. The Visible Learning MetaX database entry describes it as a strategy that develops cognitive clarity by helping students categorize and structure information before they write.
This is a surface-to-deep learning strategy. Concept maps and rough outlines build the foundation. Annotated drafts and revision reflections move students toward deeper processing. Together they give you multiple data points over time, and if the final essay shares no DNA with the outline a student submitted in class on Tuesday, you have an honest conversation to have, and actual evidence to ground it.
Claim, Evidence, So-What Statement
Use a simple three-column table in class: initial claim, key evidence, so-what statement. Students fill it out by hand in ten minutes. That may show you more about what a student actually knows than most submitted drafts ever do.
Initial Claim (Main Idea/Goal)
Key Evidence (Strategies/SOLO Levels/Data)
So-What Statement (Meaning/Gen AI Connection)
1. Learning must progress from surface-level understanding toward genuine deep knowledge and the ability to transfer that skill.
– SOLO Levels define the stages (Uni-, Multi-structural → Relational → Extended Abstract). – Strategies like Jigsaw (d=0.92), Argumentation (d=0.82), and Problem-Solving (d=0.61).
To distinguish genuine student learning from AI-generated “words only,” educators must focus on assessable, in-class timed tasks that require students to transfer internalized conceptual frameworks to completely new, novel scenarios.
2. Effective lesson design requires a structured, interconnected framework that prioritizes psychological safety first.
– The ALDO Framework (5 Steps): 1. Build Relationships/Safety, 2. Pre-Assess, 3. Select Strategy (based on SOLO phase), 4. Post-Assess, 5. Reflect/Share. – Students need psychological safety to discuss and teach.
Modern lesson planning requires connecting social-emotional learning (SEL) with high-effect cognitive strategies; the “ALDO” structure ensures these phases are deliberate and connected, moving beyond passive learning activities.
3. High-effect feedback is the critical factor that closes the learning gap, and AI can accelerate its delivery.
– Reinforcement/Cues (d=1.01). – Timing of Feedback (d=0.89). – Immediate feedback prevents misconceptions. – Key feedback questions: What can/can’t the student do? How does it compare? How to improve?
Instead of banning AI, teachers should utilize it as a tool to rapidly generate varied scenarios and feedback templates. This frees the teacher to provide the essential, immediate human reinforcement and immediate guidance needed to support deeper reflection.
Try Google Drawings or Canva for digital concept maps, or skip the tech and use paper.
2. Assign Shorter, In-Class Pieces
“We’re writing right now? I didn’t bring anything.”
That is the idea. A five-paragraph essay assigned for homework is an open invitation. A one-paragraph response written in 15 minutes at the start of class is not. Timed, in-class writing gives you a direct sample of what a student can produce without outside assistance.
Spaced practice and retrieval practice each carry effect sizes in the d = 0.46 to 0.55 range, and short in-class writes activate both. The Visible Learning MetaX entry on spaced practice confirms that frequent, low-stakes tasks spread across time outperform single high-stakes assessments for long-term retention.
This is a surface learning strategy. The goal is fluency and retrieval, not extended analysis. Students who rely on Gen AI at home cannot fake that fluency when the clock is running, and students who write consistently in class develop the stamina longer assignments require.
Replace one major out-of-class essay per grading period with four shorter in-class writes on related prompts. You will collect more useful data, and you will spend less time second-guessing what you receive.
3. Use Reciprocal Teaching to Surface Real Understanding
“I have to explain evaporation to my group? I just read it.”
Reading it and explaining it are not the same skill. Reciprocal Teaching is a structured discussion strategy where students rotate through four roles: summarizing, questioning, clarifying, and predicting. It requires students to engage with a text in real time, in front of their group, and respond to what their peers actually say.
Reciprocal Teaching carries an effect size of d = 0.74. The Visible Learning MetaX entry notes that its strength comes from making reading comprehension visible and social rather than private and assumed.
This is a deep learning strategy. Students must connect ideas, elaborate on their peers’ contributions, and adjust their thinking mid-discussion. Gen AI can write a summary. It cannot sit at a table and answer a classmate’s follow-up question on the fly. Students who read and processed the material handle those moments. Students who outsourced their reading do not.
Assign Reciprocal Teaching groups for your next unit’s primary texts. Rotate roles so every student leads at least once. Observe. What you see during those 20 minutes will tell you more than a detection report.
4. Run a Jigsaw Activity Instead of a Written Report
“My group is counting on me. I better actually read this.”
Jigsaw divides content across students, then reassembles them to teach each other as they move from home to expert to home groups. The research report becomes a teaching performance. Students who used Gen AI to “read” their section will struggle in front of peers who actually want to understand the material. Students who did the work won’t.
Jigsaw carries an effect size of d = 0.92, placing it among the highest-impact strategies in Hattie’s database. The Visible Learning MetaX entryattributes its strength to peer teaching: when students know they must explain content to others, they process it more deeply during preparation.
This is a deep learning strategy. The cognitive demand shifts from recall to explanation, and explanation requires genuine understanding. No policy required, no detection tool consulted.
After any Jigsaw, add a short in-class reflection: one paragraph, no notes. What you hear and read tells you exactly where each student’s understanding actually sits.
5. Assign Argumentation Tasks That Require Real-Time Thinking
“But she just said the opposite of what I was going to say. Now what?”
Now they have to think. Structured academic controversy, Socratic seminar, and four-corners debate all share one useful characteristic: students must construct and defend a position in response to what someone else just said. That is a live, improvised task, and a chatbot cannot prepare them for it in full.
Classroom discussion carries an effect size of d = 0.82. The Visible Learning MetaX entry identifies its value in pushing students past surface-level recall into reasoning and evidence evaluation, which is precisely what argumentation requires.
This is a deep-to-transfer learning strategy. Students begin by applying a position to known content, then adapt their reasoning in response to live challenge. A student who read and engaged with the material can respond to a peer’s counterargument on the fly. A student who submitted a Gen AI summary usually cannot. You’ll know the difference within the first two minutes.
After any reading assignment, assign two students to argue one position and two to argue the opposing view, then bring all four toward consensus. What they say during that exchange is your real assessment data.
6. Use Problem-Solving Tasks That Require Transfer
“I’ve never seen this passage before. How am I supposed to analyze it?”
With the framework you built over the last unit. That is the answer, and the test. Problem-Solving Teaching places students in a scenario where they must apply a concept or framework to a new, unfamiliar situation. Prior exposure to the content is necessary but not sufficient. Students have to think.
Problem-Solving Teaching carries an effect size of d = 0.61. The Visible Learning MetaX entry notes that its impact is strongest when students have enough foundational knowledge to attempt transfer, making it a natural capstone for any unit sequence.
This is a transfer learning strategy. In AP Literature, the task might be: “Here is a passage we have not read. Apply the analytical framework from the last unit.” In history, it might be a document-based question using a source students have never seen. A student who internalized the framework can use it here. A student who submitted a Gen AI version of someone else’s understanding cannot.
Replace one end-of-unit comprehension check per semester with a short problem-solving task: two to three paragraphs, written in class, using new material.
What These Six Strategies Have in Common
None of them require a detection tool. None ask you to enforce a percentage you cannot measure. All of them generate evidence that is genuinely difficult to outsource.
Strategy
Learning Phase
Effect Size
Writing workshop and outlining
Surface to deep
d = 0.84
In-class short writes
Surface
d = 0.46 to 0.55
Reciprocal Teaching
Deep
d = 0.74
Jigsaw
Deep
d = 0.92
Argumentation and discussion
Deep to transfer
d = 0.82
Problem-solving tasks
Transfer
d = 0.61
The 20% policy is a genuine attempt to address a real problem. The problem, though, is not that students have access to Gen AI. It is that the assignment gives them a reason to use it. Change the assignment, and the policy becomes much less necessary.
A Tool for You
Explore this tool for more ideas about applying what you can do. Use the classroom scenario generator.
Classroom Scenario Generator:
Every scenario is drawn from the research-backed examples in the Strategies tab. Use the dropdowns to target a specific context, or randomize to surface a strategy you might not have considered. All examples are aligned to Hattie’s Visible Learning database and Texas ELPS standards where applicable.
Sitting in a safety committee meeting while someone argues about door labels is exactly how you want to spend a Wednesday morning. You have three spreadsheets open, a half-eaten taco, and a mandate from the state that feels like it requires a degree in cartography. The deadline is looming, and your local police chief just asked for a map format you have never heard of before. It is not like you are writing emotionally-laden summaries that showcase your incisive wit.
Sound familiar? Keeping up with Texas school safety requirements can feel like a full-time job on top of your actual full-time job.
Decode the State Requirements
Texas Education Code §37.108 and HB 3 require all districts to provide first responders with field-verified, digital maps of every campus. These laws ensure that local police have immediate access to accurate floor plans and exterior door numbering to reduce response times. You must have these plans in place and shared with the Department of Public Safety (DPS) to stay in the clear.
The current audit and mapping reporting deadline is August 31, 2026. This means you have a finite window to choose a partner, walk your buildings, and digitize the data. I prefer the gridded approach when I am walking a campus because it is much harder to misinterpret during a quick walk-through. I once tried to use a PDF floor plan from 1998 during a drill, and it was a complete disaster.
Choose Your Mapping Path
When you look at vendors, you are really choosing between two different technical worlds. One side focuses on Geographic Information Systems (GIS) that plug into 9-1-1 dispatch software. The other side focuses on tactical, gridded graphics that anyone can read on a radio during a crisis.
GIS-heavy maps are data-rich and perfect for districts with a dedicated security operations center. Tactical maps are built for speed and simplicity, often favored by the officers who are actually moving through your hallways. You have to decide if you want a complex database or a visual tool that works in five seconds.
Tool Roundup for Your District
GeoComm (video): This is a high-end GIS integration that connects directly to NG9-1-1 and platforms like RapidSOS. It is powerful for data-heavy districts but requires more technical work to maintain than a simple graphic.
Critical Response Group (CRG) (video): This vendor provides tactical, gridded overlays designed by Special Ops veterans for “common language” communication. It is highly intuitive for police under stress, though it carries less metadata than a pure GIS layer.
Raptor Technologies (video): This is a comprehensive ecosystem that integrates mapping with visitor management and panic buttons. It is a solid choice for unified workflows, although the mapping is often an integration of other tactical tools.
IntraLogic Solutions (video): This platform uses live maps that integrate directly with your cameras and sensors. It allows for real-time visual alerts, but you need a robust hardware footprint to make it worth the investment.
CrisisGo (video): This tool features “Intelligent Mapping” tied to a mobile-first communication platform. It is excellent for getting maps onto every teacher’s phone instantly, though its primary strength is communication.
ArcGIS Indoors (video): This is the professional-grade standard for 3D indoor mapping and facility management. It offers total data ownership, but it can be overkill for districts without a dedicated GIS team.
Flat design illustration. A simplified school building floor plan with a teal and orange grid overlay and small navy blue icons for safety equipment. Color palette: navy blue, orange, teal, light gray. No text overlaid on the image. Clean lines, simple shapes, professional and classroom-appropriate.
A question to keep in mind: Are you prioritizing a system that integrates with your cameras, or do you need the simplest map possible for your local police?
Requirements
Explore the various expectations for the various requirements and what law they pertain to.
Requirement
Description
Law Citation
Digital Mapping
Share accurate, digital maps with DPS and local first responders.
HB 3 / TEC §37.108
Field Verification
Maps must be physically verified via campus walkthroughs.
HB 3
Common Language
Room labels must match how staff and students identify them.
TEC §37.108
Panic Alerts
Silent panic buttons must be linked to law enforcement.
Alyssa’s Law / HB 3
Facility Audit
Detailed security audit of all facilities every 3 years.
TEC §37.108(b)
A Checklist Tool with Key Selection Factors
Use this checklist to evaluate potential vendors against Texas requirements and operational needs:
Compliance: Does the vendor provide “field-verified” maps as required by the Texas School Safety Center (TxSSC)?
Agency Sharing: Is the data in a format easily shared with DPS and local law enforcement?
Standardization: Does the map use a standardized gridded overlay (e.g., Alpha-1, Bravo-2) for clear radio communication?
Common Language: Are room names based on actual campus usage rather than just technical blueprints?
Interoperability: Does the data integrate with your Panic Button system or NextGen 9-1-1 (RapidSOS)?
Hardware Links: Can the maps be layered with your current Security Cameras or Access Control software?
Offline Access: Can maps be accessed if the school’s Wi-Fi or cellular network fails?
Maintenance: What is the process for updating maps when a room’s function changes or a wing is renovated?
Use the Vendor Evaluation Rubric below to deepen your understanding. Slide the know to see the difference between minimal and ideal mapping features.
Texas HB 3 / TEC §37.108 Compliance
Vendor Evaluation Rubric
Drag each slider to rate where a vendor currently stands. Watch the description update as you move from “Not There Yet” to “Meets Standard.”
The move toward digital mapping is more than a compliance hurdle. It is a fundamental shift in how schools and first responders coordinate during high-stress incidents. Whether you choose a GIS-centric approach or a tactical gridded system, the priority remains the same: ensuring that the person arriving on the scene has the most accurate information possible to save lives.
Back in December 2017, I wrote about a tabletop exercise game built after hearing Round Rock ISD’s CTO (Chief Technology Officer) Mark Gabehart (now retired) talk about disaster preparedness. “It’s the processes and procedures,” he said. “One way is to do tabletop exercises to see what we would do in the event of a disaster.” This idea caught my imagination.
That post introduced When Disaster Strikes, a digital card deck of scenarios designed to help K-12 technology leaders stress-test their cybersecurity, disaster recovery, and business continuity plans in a low-stakes, collaborative setting. More than 20 scenarios. Real incidents. Stolen USB drives, ransomware on cafeteria point-of-sale systems, hurricanes, disgruntled employees.
Several years have passed. The threat landscape has not stood still. Neither should our tools.
Today, I am releasing a significantly expanded update: When Disaster Strikes: Cyber Edition, a standalone, interactive, web-based game rebuilt from the ground up for 2025 and beyond.
Why Update Now?
When the original game published, ransomware was an emerging concern. Today it is the dominant threat facing K-12 districts. The FBI, CISA (Cybersecurity and Infrastructure Security Agency), and MS-ISAC consistently rank education as one of the most targeted sectors. Districts have been forced to cancel school days, rebuild their entire Active Directory from scratch, notify tens of thousands of families, and face federal investigations. All of this from incidents that a well-run tabletop exercise might have surfaced as a gap beforehand.
Federal guidance has also matured considerably. NIST (National Institute of Standards and Technology) released Cybersecurity Framework 2.0 in 2024, adding a new Govern function and sharpening its applicability to organizations of all sizes. CISA expanded its free K-12 resources, including a full suite of Tabletop Exercise Packages covering ransomware, active threats, and vendor supply chain compromise. These resources are exceptional and I wish I had enjoyed access back when I first prepared the tabletop game. Unfortunately, too few districts know they exist. The update puts them in one place.
Another reason for updating? Andrea Olkin (Instructional Technology, Lander Grinspoon Academy) asked a question in the TCEA Community:
I am interested in setting up and running a tabletop exercise to help us ensure our incident response plan for a cyber security attack, should bad actors gain access via phishing or a BEC/fake business interface.
Absent any other changes, Andrea’s question would have been enough. Thank you, Andrea, for bringing this forward.
What’s New
The game is a single self-contained HTML file. No server, no installation, no login. Open it in a browser and you are ready to play. I love how easy it is to access without login and password, as well as the random scenario button.
Eighteen new cyber-focused scenarios address threats that were rare or nonexistent in 2017, including but not limited to: MFA (Multi-Factor Authentication) fatigue attacks, deepfake voice fraud, Active Directory Golden Ticket compromises, misconfigured cloud storage, and QR code phishing placed physically inside school buildings. But wait, there’s more! Also, zero-day vulnerabilities on student Chromebooks, GPS and transportation system attacks, wiper malware that permanently destroys student records, and AI-generated voice cloning used for wire fraud. Each scenario draws from patterns observed in real K-12 incidents. How cool is that?
CISA-aligned response guidance
Every scenario card includes two panels: immediate action steps and preventive controls. Both panels link directly to free federal resources available to every K-12 district.
Some more updates:
NIST CSF 2.0 integration. Every scenario is tagged to one or more of the six CSF functions: Govern, Identify, Protect, Detect, Respond, and Recover. A quick-reference guide is built into the game so teams can map their responses to a recognized national standard.
AI scenario generator. For facilitators who want a scenario participants have never seen, the built-in generator creates new incidents on demand by threat type and severity. It produces a full scenario narrative, discussion prompt, and CISA-aligned guidance in seconds. This feature requires an internet connection; the scenario library works entirely offline.
Anatomy of a Response framework. Every response should address six questions: What is your Recovery Time Objective? What is the likelihood of this scenario? What is the operational impact? Who needs to be involved? What systems or data must be restored first? What NIST CSF controls would prevent recurrence?
Wow, right?
Getting Started
To get started, you can either view the game online (it’s hosted at GitHub with a README that includes a full scenario list and links to all referenced federal resources) or follow these steps:
Download the HTML file
Open it in Chrome, Firefox, Edge, or Safari
Run a session.
The game even includes a dice roll for those of you who like to roll dice:
Go Cross-Functional
Cross-functional participation matters more than ever. Your technology team should not be the only people in the room. Bring in your CFO (Chief Financial Officer) for Business Email Compromise scenarios. Bring campus principals for social engineering scenarios. Bring HR for insider threat scenarios. Bring communications staff. Every major cyber incident becomes a public communications crisis within hours. These scenarios surface those dependencies naturally. This is a great way to explore your incident response plan. As Andrea Olkin plans to do, consider adding your own mix of questions to each scenario response. Andrea includes these:
Who does our director call when everything is locked up?
What are the steps we need to take, and what is the order in which to take them?
Who does what here?
What are the costs?
If you are a Texas district, your regional Education Service Center may be able to help you facilitate a session. CISA also offers free facilitation support through its regional offices, a resource worth requesting.
The threat is real. The guidance is free. The game is ready. Get your team together and run the exercise.
Access the game at mglearn.github.io/wds. Questions? Reach me at mguhlin@tcea.org (@mguhlin). This game was vibe coded using Claude 4.6 Sonnet, Thinking mode.
“What recommendations, if any, do you have for an online algebra tutor?” This question pushed me to search online for free, perhaps AI-powered, algebra tutors. Having struggled with Algebra I in high school due to an elementary teacher skipping teaching math for a year in middle school, I had tried software-based options. Of course, the technology has come a long ways since those software-based tutorials, white letters and numbers on a green monochrome screen. One possibility is access to leveraging Gen AI tools (e.g. Khan Academy, Mathos AI, PhotoMath, Wolfram Alpha, EduGenius).
View Flashcards, Explore Solutions
Math AI Platforms Flashcards
The pitch around Gen AI tutoring tools is easy to get swept up in. Recent research suggests there may be a gap between what these tools promise and what they deliver. Let’s take a look at when helping hurts.
When Helping Hurts
A 2024 study from a Turkish high school found that students who relied on ChatGPT as a study assistant for math scored lower on tests than students who used nothing at all. Researchers even adjusted ChatGPT to behave more like a traditional tutor, and the results still did not improve.
This suggests that productive struggle matters. When students work and make mistakes, figure out where they went wrong, they are more likely to retain that information long-term. If a Gen AI tool short-circuits that next step too soon, it removes the part of the process that actually produces learning. How can we model Gen AI use that supports thinking rather than replaces it?
How Teens Use AI Chatbots
Pew Research Center · 2025
Teens Have Adopted AI as an Everyday Tool
% of U.S. teens (ages 13–17) who say they have ever used AI chatbots for each purpose Survey conducted Sept. 25 – Oct. 9, 2025
The Gap Nobody Is Talking About
Recent data (Pew, 2025) shows most teenagers use Gen AI tools daily for schoolwork. That usage (Pew, 2026) is increasing from an original study. Most of their parents have no idea. Schools are still drafting guidelines for tools already embedded in student routines.
This gap may be more concerning than the tools themselves. Without guidance, students develop their own norms. That could catch up to them on the next exam and not in a good way. Without transparency, parents cannot reinforce expectations at home. Teachers are stuck making judgment calls in real time with no policy to guide them.
Banning Gen AI does not close this gap. Students need to know the difference between a tool that helps them think and one that thinks for them.
Who Gets a Voice in Policy
When schools write AI policies, who is actually in the room? From my own experience, it is seldom students. It is usually administrators, instructional coaches, and technology directors. Students are rarely consulted or only asked to rubber-stamp the final results.
Students know how Gen AI actually gets used in their peer groups. They understand the pressures behind shortcuts. Leave them out at your peril. Consider using student involvement as a way to model the critical thinking you want them to apply to technology on their own.
Teachers First, Students Later
Early data on Gen AI adoption shows an interesting pattern. The first measurable effects are not on student outcomes. They are on teacher workload. Educators are using Gen AI to draft lesson plans, build assessments, and handle administrative tasks. That is genuinely useful, and it is not the same as improving learning.
This pattern is not new. From the printing press to the internet, technology has consistently changed what teachers do without replacing the core of the work: building relationships, asking the right questions, and guiding students through the hard parts. The current moment follows the same pattern, which is worth remembering the next time someone tells you the profession is about to disappear.
Where to Start
If your school is still working out its approach, TCEA’s SHINE framework offers a practical five-step process for evaluating tools before you adopt them. The PROTECT rubric helps you audit student data privacy. The Responsible AI Self-Assessment gives your leadership team a starting point for identifying where your policies hold up and where they do not.
Gen AI is already in your students’ lives. The real question is whether you will guide them toward independent thinking or, in trying to help, make the productive struggle disappear before it does its job.
Answering the Online Algebra Tutor Question
While there are many solutions, you might try MathosAI as a starting point or Khanmigo. MathosAI claims to be 20% more accurate than ChatGPT and offers step-by-step solutions for algebra through calculus with photo-based homework help. Khan Academy’s AI-powered personal tutor, Khanmigo, guides students through problems conversationally rather than just giving answers. It also includes teacher dashboards and progress tracking. While Carnegie Learning’s MATHia is well-researched, it may not be available to individuals.
Another Sunday evening deadline pops up. You have seventeen browser tabs open as you try to put a newsletter together that goes out the next morning. Each one holds a promising article about AI in education, new literacy strategies, or that math approach everyone is talking about. Turning that collection of links into something useful should be easy, but it will take hours you do not have.
Sound familiar? Right now, people process roughly 300% more digital content than in 2019. The challenge isn’t finding content (e.g. Critical Thinking, Education Research). It’s knowing what to do with it. In this blog entry, you’ll see how to build an AI-powered workflow that gets your content curation choices to readers faster, without sacrificing the human touch that makes your communication worth reading. What’s more, you will get access to the custom instructions for building your own AI-powered newsletter.
What Is an AI-Powered Newsletter Architect?
An AI-Powered Newsletter Architect isn’t someone who lets AI write for them. It’s someone who designs a repeatable system. You make the editorial decisions, letting a Gen AI chatbot handle the mechanical work. You are the architect. Gen AI is your construction crew working off the plans you organized. This distinction protects your voice, your accuracy, and your professional judgment.
Step 1: Collect Content in One Place
Before you can curate anything, you need a home for everything you find. Links piling up in browser tabs and random notes apps with no structure is what causes that Sunday evening panic.
Raindrop.io solves this. It’s a free bookmarking and curation tool that lets you save articles, videos, and links into organized collections. You can tag items, add notes, and share collections publicly.
My Learning Loop series shows what a curated Raindrop collection looks like when it’s ready to feed into a newsletter workflow. Once your content lives in one place, the rest of the process moves fast.
Your favorite newsletter has a recognizable voice. When you build AI-powered workflows, you encode your communication style into the system itself. This means setting up a BoodleBox Bot, Gemini Gem, ChatGPT Custom GPT, or a saved Claude prompt set that enforces your tone, your recurring sections, and your formatting. For example, here is an excerpt from the custom instructions I provided for my The Triple Boot newsletter Gem:
Your voice is “San Antonio warm”—efficient, witty, and communal. You are a “learning-in-public” guide who prioritizes open-source (FOSS) tools and cross-platform workflows. You value technical truth and digital sovereignty over marketing hype.
You are not prompting AI for one-off responses. You are building a set of custom instructions that define the consistent template for every issue generated. My Field Notes newsletter uses a set of custom instructions that enforce structure across every issue. I love the tag line that a bit of back and forth with the AI resulted in: “Coaching: Because ‘bless your heart’ isn’t a feedback model.” I couldn’t stop laughing for a few minutes.
Note that in the example above, Gemini’s Personal Intelligence works in the fact that I love to eat at Thousand Oaks Cafe in San Antonio, as well as my goal of 100 push-ups per day. You can adapt that approach for your own newsletter. For a look at how this logic extends to other content types, From Conversations to Presentations walks through a similar BoodleBox workflow.
Step 3: Practice Cognitive Curation
Most articles and reports weren’t written for busy educators who need to implement something by Monday morning. Cognitive curation is the practice of extracting what’s actionable from complex sources and rewriting it for your specific audience. The process is straightforward:
Feed a dense article or report into your AI workflow
Ask it to extract key findings in plain terms (aim for middle school readability)
Request specific implementation steps
Add your own editorial judgment before you publish
The AI summarizes. You decide what’s worth sharing and why. The Triple Boot series is a good example of this approach in action.
Step 4: Add Visuals and Close the Loop
People scan articles for quick information nuggets and a wall of text can lose readers fast. AI image generators like Adobe Firefly, Canva’s AI image generator, and Google’s Nano Banana Pro can produce polished hero images and infographics quickly. In the past, building an infographic meant opening Canva and starting from scratch. Now, a well-written prompt does the job.
Once you have your draft and visuals, run a quick feedback loop before you publish:
Check facts against original sources
Check your links
Adjust tone to match your voice
Add one or two personal observations only you can provide
Publish
This loop protects you from the two biggest AI risks: inaccuracy and generic writing. For example, when creating images, make sure you provide the Gen AI with all the information it needs. Otherwise, it will go out on the web to fill in the gaps. This image below is accurate:
But if you had seen the original, you would realize everything below the $d=0.40 was WRONG or made up:
What’s worse, some of the instructional strategies mentioned do not exist. Why did this happen? I did NOT list the instructional strategies I wanted to include. I left that up to the Gen AI (remember, this was a “for fun” example to illustrate this point). Make sure you set your Gen AI tool up for success.
The Time Difference
Here’s what this workflow saves you. You won’t realize this the first two or three times, but afterwards, you will. I can generate a newsletter now by pasting in 3-5 links, then go in to clean it up. The process takes me a fraction of the time, and I could (don’t tell my boss) generate one every day.
Step
Traditional
AI-Powered
Collect articles with Raindrop.io
45 minutes
Two minutes
Read and take notes within Raindrop’s interface
90 minutes
Eight minutes
Write draft
60 minutes
Included above
Find or create images
30 minutes
Five minutes
Format and edit
45 minutes
Five minutes
Total
270 minutes
20 minutes
That’s an 80% reduction…what else could you do with that time? I’d like to think that overall quality improves because you spend your energy on judgment, not the mechanics of newsletter design.
Give It a Go
Why don’t you give it a go? Here’s what your first four weeks might look like:
Week 1: Audit your current process. Track how long content creation takes and note where you slow down.
Week 2: Set up Raindrop.io. Create collections for your main topics and spend one week saving content there instead of in browser tabs.
Week 3: Build your first AI template. Test it with three to five pieces of content and revise based on what works.
Week 4: Add visuals and establish your loop. Document your workflow and measure your time savings.
My guess? You will be ready to go a lot sooner since I’m giving you access to all my custom instructions for various newsletter makers. Of course, not my Learning Loop series, but the others I made for you to explore. What’s more, I can easily see using vibe-coding features to generate web-based, one page newsletters in HTML format for easy sharing on an old-fashioned web server (without WordPress or content management systems).
Sustainable Communication Made Easy
You know, I sure wish I had enjoyed access to a quick way to create newsletters back in the day besides Aldus Pagemaker or Quark Express with my students. With AI-powered newsletter makers, I could have celebrated student writing while combining it with web-based content. The juxtaposition would have resulted in powerful creations without all the significant overhead.
Creating sustainable practices means aggressively managing your workload and avoiding burnout. The older I get, the easier it is to feel that burnout coming close. When you build systems that work for you, you create space for what matters most without the burnout. In the future, the question won’t be whether to use AI in your communication workflow. Rather, it will be whether you’ll be intentional about how you design it and then implement it.
Did You Know? You can join the TCEA Community’s “All About AI” and get regular updates about Gen AI, how it affects education, nonprofits, and businesses via the AI Class Notes publication. Note: To get access to the Generative AI Adoption Checklist featured in this blog entry, you will need the password in the Comments section of this Community post on 4/10/2026 (Issue #2). What could you have done with this information a week ago?
The opportunity that creates is significant. 31 states have already issued formal K-12 AI policy, which means there are frameworks to learn from, adapt, and improve on. Districts that build thoughtful guidance now get ahead of the confusion rather than reacting to it later.
An Interactive Roadmap
Before we get too far along on the conversation, here’s an interactive roadmap (short version) you may want to explore to see the journey your stakeholder committee may need to embark on. It can help you get ahead of the confusion.
TCEA · Stakeholder Committee Tool
AI Adoption Roadmap for Districts and Campuses
Overall Readiness
Not yet started
Phase One · Foundation Policy, integrity, data
Phase Two · Practice Capacity, outcomes
Phase Three · Extension Equity, families, workforce
Stage One
Establish Clear, Permission-Based Guidance
Key QuestionDoes your policy build responsible use, or just document what is forbidden?
Select a maturity level above. Your choice saves to this browser.
So, how did you do? What’s your campus’/district’s overall readiness? Now that you have a better picture, continue reading.
Closing the Gap
The gap most districts face is not a lack of enthusiasm. Rather, it is the space between teachers who are already using Gen AI and institutions that have not yet caught up with clear expectations, data guardrails, and professional development to match.
If my superintendent asked in March. “Where are we on AI?” I would have had something cooking right away, bringing stakeholders together. It’s like when my superintendent said, “Let’s roll out BYOD at the high school.”
Sure, you can roll something out fast, but are you rolling it out the right way? The right way is more than a policy guide with a title, a table of contents, and a lot of words. It has to be built on community wisdom of the people in your space.
That gap is one you can bridge (unless you, or more likely school leaders sensitive to politics, are afraid of conversations).
The eight sections map to the decisions that actually keep CTOs and curriculum directors up at night. They are not theoretical. Each one connects to a real gap that tends to appear when districts try to move from “we should do something about AI” to “here is what we expect.”
Section
Core Question
Establish Clear Guidance
Does your policy build responsible use, or just document what’s forbidden?
Address Academic Integrity
Do students know exactly what is and isn’t allowed in each assignment?
Protect Student Data
Do staff know what student information cannot enter any Gen AI tool?
Build Educator Capacity
Are educators being equipped to make instructional decisions, or just taught to use tools?
Anchor AI in Learning
Would this use of Gen AI produce better-prepared learners, or shortcuts?
Prioritize Equity and Access
Who benefits from your adoption, and who gets left further behind?
Engage Families
Do families feel informed and included, or surprised by what they eventually learn?
Bridge K-12 to Workforce
Are your students graduating into environments where their Gen AI skills will hold up?
Use this to frame your review of your campus or district AI plan or CIP/DIP (Improvement plans for campus/district) plan components. The question I ask most often is the one in section five: does this use of Gen AI deepen learning, or replace it? Most plans never get to that question. You can see this question pop up in teaching and learning, too:
How often do we get past Surface Learning strategies to Deep and/or Transfer Learning?
The answer for both questions is a simple “seldom.”
How It Works
Open the checklist in any browser. Check off items as you complete or confirm them. Your progress saves automatically to your browser, so you can return to it across multiple sessions without losing your place.
The sidebar shows your progress by section, and a progress bar at the top tracks your overall completion across all 46 items. Each section ends with a key question designed to surface honest conversation, not just box-checking.
There are no trick items. Each one reflects a decision your institution either has made, needs to make, or has been avoiding.
A Starting Point, Not a Finish Line
The checklist includes a Quick-Start Action Plan at the bottom. It is worth reading before you dive in, because it reframes the tool from a one-time audit to a staged process.
The “this week” item is the most useful one: review your current policy against the checklist and identify gaps. Avoid trying to fix them right away. Instead, simply name them. That alone is a conversation worth having with your team, your board, or your campus leadership.
Most organizations will find gaps in more than one section, and that’s OK for now. If it is still your situation in three to four months, you are moving too slow.
What This Is Not
This checklist is NOT a compliance document. One reason is that tt does not cite specific legislation, TEKS, etc. Privacy and data protection items in section three are written with FERPA and student records in mind. That aside, it does not tell you which Gen AI tools to approve or make the decisions for you. The intent is to assist you and a committee of stakeholders in making those decisions.
The goal is to give you a structured way to see what you have, what you are missing, and where the real risks are. It does this in the absence of state guidance. This checklist assists you in asking tough questions and getting answers from stakeholders. It’s important to do this before people knock on your door asking, “Why haven’t you done anything?” That’s one place no leader wants to be.