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Diana Benner

Diana specializes in leadership development and all things Google. She has served as an instructional technologist, instructional designer, and online learning specialist, supporting districts all over Texas and in state government. Diana earned a Masters of Education in Educational Technology from Texas State University- San Marcos. She also holds two bachelor’s degrees, one in Spanish and the other in Political Science, from Texas State.

Announcements/Important DatesChromebooksGoogle Tips and Tricks

Call for Proposals for Chromebook Academy

by Diana Benner
written by Diana Benner

Many of you are doing great things with Google Apps and Chromebooks in your districts and classrooms. Share your knowledge by becoming a presenter! The call for proposals for the Chromebook Academy is now open.

We would love for you to share your Google expertise by submitting a proposal to present. The presentations are 50 to 90 minutes in length and cover a variety of topics, from the best educational add-ons and extensions to Chromebook management to the latest Google updates. In addition, presenters with at least three hours of sessions selected will have their registration fee waived. Registrants will receive a ton of resources, along with lunch both days and a complimentary year of TCEA membership. In addition, there will be time to network with your peers and see how other school districts are implementing Chromebooks to their full potential. You can learn more about this awesome two-day learning extravaganza here.

Don’t delay! The deadline for submissions is May 1, 2017 and you don’t want to be left out.

Submit your proposal today!

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Google Tips and Tricks

Easily Analyzing Student Data with Google Explore

by Diana Benner
written by Diana Benner

Teachers are responsible for monitoring student learning on a regular basis. One way to do this is by analyzing student data, and if you have that data in Google Sheets, you’ll really appreciate how Google Explore makes it so much easier to connect you to your students and their learning.

What Is Google Explore?

Google Explore is a built-in application interface that monitors what you type and responds with related, on-the-fly content. It was introduced in the fall of 2016 and is available for not only Google Sheets, but for Google Docs and Slides as well. You can also find it on Android and now on iOS, too. Think of it as another set of hands (and eyes!) to help you examine student data to better ensure mastery.

Explore in Sheets helps you decipher your data easily, whether you’re new to spreadsheets or are a pro with them. Just ask Explore and get answers about your data. You can ask questions like “Which person has the top score?” This equates to less time spent crunching numbers and more time finding key insights and using them to help your students.

How to Get Answers About Your Data

As you examine how to use Google Explore, use this Example Grade Sheet I created that contains some simple data. You must be logged into your Google account to make a copy of it.

To use Google Explore:

  1.  Open a spreadsheet in Google Sheets.explore_icon
  2. In the bottom right, click the green Explore icon.
  3. Under “Answers,” type your question in the box and press the Enter key. Try asking some of these questions:
    • Which student has the top score on Test 1?” (Note: You must use the fields that exist in your spreadsheet. For example “student” and “test 1”)
    • Which five students have the lowest score on Test 1?
    • What is the average of Assignment 1?
  4.  Google will give you some suggestions to explore as well. To see the suggestions, click on the suggestions under the text box.
    explore_suggestions

See Automatic Chartsexplore_chart

To see automatic charts about your data:

  1. Open the Example Grade Sheet, if you don’t already have it open.
  2. In the bottom right, click Explore and scroll down.
  3. Charts and an analysis will appear showing trends and patterns from the data in your spreadsheet. Hover over a chart to see which data in the spreadsheet is being used in that chart.
  4. The charts can easily be inserted into your sheet by clicking on the insert chart icon or by clicking on the chart and dragging it into your sheet.
  5. Once a chart is added into your spreadsheet, you can use the Advanced edit option from the drop-down menu in the top right of the chart to further edit the chart.

View Even More Analyses

To see more information about a specific portion of your data, try the following:

  1. Open the Example Grade Sheet, if you don’t already have it open.
  2. In the bottom right, click Explore.
  3. Highlight column E and see what happens.
  4. Try highlighting different sets of data as well.

Depend on Google Explore

The next time you need to analyze student data, don’t forget about Google Explore. It’s incredibly helpful, easy-to-use, and will become a tool you can depend upon.

 

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Google Tips and Tricks

10 Chrome-ifying Tips and Tricks

by Diana Benner
written by Diana Benner

Are you an avid user of the Google Chrome browser? Did you know that Chrome is full of shortcuts and hidden functions that can save you time? I’ve compiled my favorite tips and tricks that will help you work faster and do more with your favorite web browser. All you have to do is carve out a few minutes and learn how to take advantage of them.

Save Web Pages as PDFs

Chrome Tips and Tricks Infographic

         Click on image to download infographic.

Google Chrome has a built-in PDF writer. Open any web page, press Ctrl+P on Windows (or Cmd+P on your Mac) and choose “Save as PDF” from the list of available printers in order to download that page as a PDF file. No extensions required.

Make Favicons Your Bookmarks

In Chrome, there is another way to get quick access to your favorite websites by creating a favicon of the website instead of whole URL text. To do this, first click on “Settings” (the vertical dots icon in the upper right-hand corner), select “Bookmarks,” and then select “Show bookmarks bar.” Next, bookmark a site by clicking on the Star in the omnibox (address box). Then right-click on the bookmark and delete the text in the name box, leaving only the favicon.

Pin Tabs

In Chrome, there is an option to pin a tab that can minimize the tab to display only the icon. When you have a number of tabs opened, this feature is very useful, as it will display the icons, leaving more space for multitasking. This option also avoids tabs lost on the side of the screen when you have numerous tabs open at one time. To pin a tab, right click on the tab, and select “Pin tab.”

Open Recently-Closed Tabs

You can open any recent tab that has been closed by mistake. To do this, press Ctrl + Shift + T. You can also reopen it by right-clicking on the title bar and selecting “Reopen closed tab.”

Go into Incognito Mode (Secret Mode)

For private browsing, you can enable incognito (secret) mode, where Chrome will not keep your browsing or download history. You can enable secret mode by pressing Ctrl + Shift + N, or by clicking on “Settings” and selecting “New incognito Window.” Using incognito mode is great for reserving hotels, booking flights, or shopping. This way, your email is not later plagued by spam or ads.

Navigate Between Tabs Quickly

You can navigate between open tabs very quickly by using some shortcut keys. Use Ctrl+Tab to navigate tabs one by one, Press Ctrl-1 to go to the first tab, Press Ctrl-2 to go to the second tab, and so on. You can also switch to the last tab by pressing Ctrl-9.

Open Multiple Pages on Start Up

You can control what page or pages appear when you launch Chrome on your computer. Rather than opening your browser with just one homepage, Chrome gives you an option to open several pages as it starts up, providing instant access to the different websites and services you prefer to start your day with. To set your startup pages, select “Settings” and then scroll to “Settings.” Under the On Startup section, select “Set pages” and enter the URLs of your preferred start-up pages.

Solve Mathematical Problems, Equations, and More 

The omnibox (the address bar in Chrome) can solve mathematical calculations. It can even solve questions such as “How many cups in 4 liters?” Try to add or multiply any math calculation in the omnibox without pressing the enter. For example, try typing, 60 x 90 and see what appears.

Play Media Files in Google Chrome

Did you know that you can play a wide variety of movie and music files (.avi, .mov, .mp4, .mp3, .mkv, .ogv, .ogm,.webm, .wav etc) using Google Chrome? Simply drag your file into the search bar and enjoy listening or watching it play. Chrome can even be used to view images and open Microsoft Office files and PDF files as well.

Bookmark All Tabs

If you have several tabs open and want to bookmark them all at once, all you have to do is right-click on one of the tabs and scroll to “Bookmark all tabs.” A bookmark popup dialog box will appear asking you where you want to save your bookmarks.

If you want more Chrome or Google tips, join us monthly for the free-to-members webinar series Get Your Google On. They are held the first Thursday of each month. Register for them today!

 

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Google Tips and Tricks

Transform your Classroom into a Game Show

by Diana Benner
written by Diana Benner

The ever popular TV game show Jeopardy can provide an enjoyable way of reviewing content with students. At a recent Google workshop, I divided participants into teams and we played the game. Immediately, the participants’ eyes lit up and everyone was actively learning together.

I created the Jeopardy game using Flippity. Flippity is a great service that offers a handful of templates for creating interactive games that you can use in the classroom. There are 11 tools that you can select from:

  • Flashcards
  • Quiz Show
  • Bingo
  • Hangman
  • Spelling Words
  • Random Picker
  • Mix and Match
  • Badge Tracker
  • Progress Indicator
  • MadLibs
  • Certificate Quiz

Each tool has a link to a demo page, so you can see it in action, and a link to the step-by-step instructions for the tool. In addition, each tool also has a Google Sheets template that you can make a copy of and then fill in with your own information.

Steps for Making Your Own Game Show

If you want to make your own Jeopardy quiz show, follow the steps below:

Step 1: Modify the Google Spreadsheet Template
• Make a copy of this template. (You’ll need to sign-in with your Google account.)
• Edit all the Quiz Show Questions (and answers and categories) to fit your content.
• Do not edit any cell with a blue background and don’t delete rows or columns.

Step 2: Publish Your Spreadsheet
• Go to File, Publish to the Web, and then click Publish.

Step 3: Get Your Flippity Link
• Click on the Get the Link Here tab of the template (at the bottom).
• Click on the Flippity.net link to test out your game.

Step 4: Bookmark, Share, and Play
• Make a shortcut or bookmark to get back to the game whenever you want to play.
• Share the game with your colleagues and have them try it out.
• Play the game with your students.

Flippity Add-On

This past November, the Flippity Add-on for Google Sheets became available. Now it is easier than ever to create games. With this add-on, even your students can create review games with Flippity.

To get the Flippity Add-On:
1. Open a new Google Sheet and click on the “Add-ons” menu.
2. Search for “Flippity” and click on the blue “Free” button to install the add-on.
3. Allow the add-on to connect to your Google account.
4. Go back to the Add-ons menu and click on Flippity–>Pick a Template.
5. After you select your template, your Google sheet is reformatted and you are ready to enter your data.

Conclusion

Flippity can be a great learning tool for students. I think it is a powerful and fun way for them to review content at home, too. The fact that they can use the review games on their phones and/or tablets makes Flippity even more appealing. Turn your classroom into a game show by giving it a try or by having your students give it a try! It’s certainly a fun way to prepare your students.

Please share your creations in the comments below and be sure to check out some of our upcoming Google events to extend your learning.

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Quick, Draw!
ESL/ELLGoogle Tips and Tricks

Quick, Draw! with Google

by Diana Benner
written by Diana Benner

At the recent TCEA Convention and Exposition, I learned about an experiment from Google called Quick, Draw!. Quick, Draw!, which launched last November, is a game built with machine learning. Players are prompted to sketch an object on a 20-second clock using the mouse or touchscreen. While the player doodles, the neural network throws out its best guesses of the subject, stopping mid-sketch if it guesses correctly.

How Quick, Draw Works

I gave it a try on my laptop and my iPhone. However, I have to admit, I’m not very good at it. My first time playing on the laptop, I only got two out of six. My iPhone try went a bit better, but that’s probably because the objects were fairly simple.

An interesting feature of Quick, Draw! is the insight players can gain about how the network works. After you complete a game, just select one of the drawings and you’ll see two sets of results. Let’s use my pathetic attempt at a bee as an example (try not to laugh). First, you see what kind of object the computer thought you were going to draw.

Bee

Scroll down and you’ll see the images that  the neural network thinks a bee looks like.

what does a bee look like

Give it a try and see how many of your doodles can be recognized.

Classroom Uses of Quick, Draw!

So, I asked myself, how can this be used in the classroom? I was quickly reminded of the Quick Draw strategy, where students are asked to respond to a piece of text (literary or expository) through illustrations. Students are encouraged to quickly draw as many simple sketches as possible. The notion is for students to capture as many details as they can during the time period.

I can easily see Quick, Draw! being used with English Language Learners, especially those who are at the low-beginning to mid-beginning levels in writing English as their second language.

Some ideas for classroom application include:

  • Have students summarize one of their illustrations, describing what they just drew through a voluntary share aloud or a Timed RoundRobin.
  • Ask students to screen capture one of their images and write a story about it.
  • Have students listen to the words the computer is guessing to see how many they recognize.
  • For images that weren’t recognized, have students identify and define the images the machine thought they were drawing.
  •  During whole-class sharing, allow students to speak about one of their illustrations that couldn’t be guessed and have the entire class share details of how they would have drawn the image.
  • Allow the students to explain some of their illustrations that might have special connections in their lives.
  • Let students make predictions or inferences about their illustrations.

In Conclusion

Quick, Draw! by Google is a fun and quick way for students to learn. If you are looking for more ways to incorporate drawing into your classroom, check out Drawing to Learn on the iPad for more lesson ideas.

 

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Google Tips and Tricks

Researching and Sharing with Google Tools

by Diana Benner
written by Diana Benner

“How do you activate engagement, motivation, and interest with research tools?” Researching and sharing meaningful findings can be daunting for students. That’s why two tools, Google Scholar and Tour Builder, can be used to create a virtual tour of student learning.

During a recent TCEA Google Educator Level 2 Bootcamp, participants learned ways they can use some lesser-known aspects of Google’s suite of tools available to students to enhance engagement. “If students are not paying attention, they are not engaged; and, hence, they are not learning” (Pat Wolfe, as cited in Digital Media in Today’s Classrooms). If students are not engaged, they simply report facts and information without real meaning (Source). Google tools like Scholar and Tour Builder make learning more engaging for students of varying ages.

Teachers say a top priority in today’s classrooms should be teaching students how to “judge the quality of online information.” A significant portion of the teachers surveyed report spending class time discussing with students how search engines work, how to assess the reliability of the information they find online, and how to improve their search skills. (Excerpt from Pew Research study How Teens Do Research in the Digital World)

Tool #1 – Google Scholar

Not familiar with Google Scholar? Scholar can be a boon to high school students keen on researching a topic. It provides one virtual space where they can find scholarly literature and locate documents through the library or via the web. Furthermore, publications, authors, references, and citations can be searched and accessed. Google Scholar boasts a detailed set of support documents for learners.

Sample Search: Immigration Reform

One potential big question an educator might pose is: “How have immigration policies changed from the 1950s to present?” With Google Scholar, students can do a simple search on immigration reform and then work through the results to develop a portrait. They can also focus results through a range of years:

Scholar offers students access to high quality research, a level above a traditional Google search. Combine this approach with an information problem-solving approach (e.g. Big6, Super 3) or Guided Inquiry Design (shown below).

 Tool #2 – Google Tour Builder

Students can interact with research data in a different way. They can learn to situate research within a geo-spatial context. Tour Builder enables students to create a virtual tour of their research data, adding photos, text, and video as needed. This map-based approach enables students to organize their research according to location and impact, which is appropriate for a topic like African immigration in colonial America. They can combine research, life stories, images, and video to make a compelling case for their research thesis.

Conclusion

As you can see, Google Scholar and Google Tour Builder together can provide access to sources and offer a way to create interactional research conclusions. The next time you consider creating a research assignment, move beyond more traditional approaches. For more Google tips and tricks, don’t forget to tune in to our Get Your Google On webinars. They are held the first Thursday of every month and are free to TCEA members. Register here.

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Google Tips and Tricks

Hyperdocs in Elementary

by Diana Benner
written by Diana Benner

 

Purpose of Hyperdocs

A hyperdoc scaffolds student communication, heightens inquiry, and structures student exploration of a topic. The purpose of hyperdocs is to bring all types of multimedia resources under one roof. These multimedia resources can include images, videos, audio, text, and of course, hyperlinks. You can also include graphic organizers and any tool you can link to. In addition to combining multimedia elements, the hyperdoc can be used to enhance a specific learning topic for students engaged in cooperative learning, flipped learning, or directed instruction. Hyperdocs are stored in Google Drive and often formed as Google Docs.

Hyperdocs may sometimes be compared to Multi-Media Text Sets (MMTS), a term coined by Lisa Highfill. Both hyperdocs and MMTS remind me of Bernie Dodge’s and Tom March’s webquests and Internet treasure hunts. Whatever you call them, it’s time to revisit how easy it is to frame student learning opportunities.

Elements of a Hyperdoc

Hyperdocs take advantage of tables in Google Docs. The table may include the following elements:

  • Shaded cells and rows
  • Instructions students can follow
  • Formatted spaces for students to respond to questions or prompts
  • Hyperlinks from YouTube
  • Images from Google Image Search
  • Citations and links to articles in Google Scholar

Sharing Your Hyperdoc with Students

If you are using Google Suites for Education, then you can either share the hyperdoc with your students via the Share button or you can take advantage of Google Classroom to share it. Lance Yoder, educational blogger, has some simple steps for sharing hyperdocs via Google Classroom:

  1. Create a Google Drive folder with a copy of your hyperdoc for each group. The hyperdoc is a regular Google Doc.
  2. Rename each Google Doc to match the name of your student groups (e.g. Group 1, Group 2, Group 3).
  3. Add each document to a Google Classroom Assignment. Recent updates to Google Classroom make it possible to assign hyperdocs as assignments to each group of students. What a powerful enhancement for Google Classroom!
  4. Set each document as “can edit” and assign.
  5. Turn students loose to collaborate.

Best Times to Use Hyperdocs

There are many instances in which you might want to use hyperdocs. Below are just a few:

  • When you want students to collaborate to create content.
  • When you want students to interact with content, exploring it at their own speed and following their interests.
  • When you need to include live content links from numerous sources that the user can interact with, including Google maps and numerous other sites.
  • When you want students to focus on content rather than formatting.

Examples of Hyperdocs in the Elementary Classroom

There are many ways in which you can use hyperdocs in the classroom. Many hyperdocs are structured to help students engage, explore, explain, apply, share, and reflect, as well as enable extension of learning. Watch these hyperdocs-related videos to get started. Take a look at a few elementary examples below:

And here is a chart of hyperdocs organized by grade level.

Give It a Try

If you have access to Google Docs, but have never created a hyperdoc, I challenge you to give it a try. Many tutorials exist, and you can find some hyperdocs templates. If you use hyperdocs in the classroom, please share in the comments below.

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Google Tips and Tricks

Slide into the New Year with Student eBooks

by Diana Benner
written by Diana Benner

If you are looking for ways to slide into the New Year with your students, why not have them create ebooks using Google Slides? I can’t think of a better way to have student demonstrate their learning than by having them create an ebook.

eBooks

ebooks

Sample ebook cover

eBooks are defined as a book publication made available in digital form, consisting of text, images, or both, that are readable on computers, laptops, or other electronic devices, such as iPads, Kindles, etc. However, a broader definition includes PDF files, which only require a web browser to read.

With Google Slides, students can create a simple ebook that includes text, photos, videos, and links. They can even create or select themes, templates, and layouts for their book.  Once created, the ebooks can be shared with other students, both locally and around the world, for feedback.

Classroom Ideas

Because a PDF ebook is incredibly easy to create, having students make them is an excellent option for all kinds of projects. Today, many businesses create PDF ebooks; therefore, assigning them to students gives them additional skills needed for the future. A few ideas that come to my mind for ebook classroom projects include:

  • Children’s books
  • Book reports
  • End of unit books
  • Portfolios
  • How-to manuals
  • Reflective journals
  • Memoir books
  • Family histories

Creating eBooks with Google Slides

Below are four quick and easy steps on how to create an ebook in Google Slides.

Step 1: Customize the Slides

The first step in creating an ebook is to change the default widescreen format in Slides to a custom page size. This will allow the reader of the book to read it in portrait view.

To customize the slides:

  1. Go to File, Page Setup
  2. Select Custom in the format dropdown
  3. Enter 8.5 x 11 inches
  4. Select OK

If you want, you can now select a theme or customize your own, apply different slide layouts, or change the background. Consistency is always best when creating ebooks.

Step 2: Add Content

The next step is to begin adding content to your ebook. Some things you can add include a:

  • Cover page
  • Header
  • Footer (with page numbers)
  • Table of contents
  • Conclusion page/credits page

Don’t forget that you can make your ebook interactive by adding links to videos and other resources.

Step 3: Download as a PDF

Once your ebook is complete, it is now ready to be saved as a PDF. To save your ebook as a PDF:

  1. Go to File
  2. Select Download as
  3. Select PDF
  4. Save the PDF or upload it to your Google Drive

Step 4: Share the eBook

The final step is to share your ebook with other students, teachers, administrators, or the world. If you upload the book to your Google Drive, you can then share it with others, which will generate a shareable link. Consider posting the link on your classroom website or blog.

Try It In Your Classroom

As you can see, it is very simple to create an ebook with Google Slides, and it doesn’t have to take up a ton of time. Start the New Year off by having your students give it a try.

If you use ebooks in your classroom, we would love to hear from you. As always, please share in the comment section.

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Google Tips and Tricks

Our 2016 Google Resource Roundup

by Diana Benner
written by Diana Benner

It’s that time of year again. The holiday season is here and soon 2017 will be upon us. However, before we jump ahead to 2017, let’s review some of the great Google resources from 2016 on our blog that you might have missed. From Google to Chrome to Android and all of the tools in between, these are resource-rich posts that you simply must read!

Android

Calendar

Two Great Google Calendars for the Classroom – Learn about two great Google Calendar tools for both teachers and students.

Chrome

Classroom

Docs

Add New Fonts in Google Docs and Windows– Add new fonts to your Google Docs.

Drawings

Wondrous Ways to Use Google Drawings – Learn about different ways you can use Google Drawings in your classroom.

Drive

Forms

Gmail

Hangouts

Make Thinking Visible: Google Hangouts for Educators – Learn how Google Hangouts can help promote visible thinking for you and your students.

Music Lab

Why You (And Your Students) Must Try the Chrome Music Lab – Experience how the Chrome Music Lab can spark creativity, innovation, and experimentation in your classroom.

PhotoScan

Digitizing Your Memories with PhotoScan – Learn about a free app from Google that makes it a breeze to quickly digitize old photos.

Research

The Remarkable Research Tool – Use Google’s Research tool to make student research projects more meaningful.

Sheets

Bend It Like Beckham, er… Google Sheets! – Learn how to enhance Google Sheets with add-ons.

Sites

Slides

Google-Animated Book Display for Your Library – Use Google Slides to create an animated book display to feature your school library’s new books or collections.

Templates

Miscellaneous Google Tools

As we move into 2017, don’t forget to stay tuned to more fabulous posts on our 2016 EdTech’s Must-Read K-12 IT Blog! In addition, be sure to join our email list to ensure the hottest new content gets delivered to your inbox.

 

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Google Tips and Tricks

Doing More with Google Forms

by Diana Benner
written by Diana Benner

During a recent Get Your Google On webinar, Jennifer Bergland, Director of Governmental Relations at TCEA, shared ways in which you can move beyond just the basics and do more with Google Forms. One of those ways included the use of add-ons.

If you aren’t familiar with add-ons, they are small programs built by third-party developers that can be installed to bring more functionality to your forms. Form add-ons allow you to add extra features to your forms, get customized notifications, turn your form entries into documents, and much more.

Finding Add-Ons

finding-and-opening-form-add-onsTo find Form add-ons, click on the More button (which looks like three little dots in the upper right-hand corner of your form) and then scroll to Add-Ons. You can browse through the add-ons and install the ones you want. You’ll then get a new puzzle piece icon in Google Forms, with a menu that lists each of your add-ons.

Most Google Forms add-ons run in a popover on the right side of your form, and they may also include an options pane that opens in the center. To open an add-on, just select it in the add-ons menu, which looks like a puzzle piece. To manage or remove add-ons, just open the Add-ons pane again under the More button, find the add-on you want to remove, click the green Manage button, and then select Remove in its menu.

Useful Google Forms Add-Ons

Below is a list of some useful add-ons to get started with.

Choice Eliminator 2 – This add-on eliminates options from multiple-choice, list, or checkbox questions if they’ve already been selected. It’s a great way to make a signup form.

CheckItOut – This add-on lets you check in or out items with a form. When the items get checked out, the items move to a section of the form titled Check In. When they return the item, they can check it back in, which moves it to the Check Out category.

Form Notifications – This add-on sends custom email notifications to you and, optionally, to form respondents, with details about the form results, as well as a thank you message.

formLimiter – This add-on limits how many times your form can be answered. It can watch for a number of responses, a date and time, or a set value in your results spreadsheet, and then will disable your form once that number is reached.

formRecycler – This add-on lets you recycle questions from other Forms in your Drive. Just pick the Form in the popup window and it will populate with the questions from that Form. Select the ones you want to insert and the formRecycler will automatically insert them at the end of the Form.

As you can see, Google Form add-ons can save you a lot of time, as well as make your forms more functional. The next time you create a Google Form, give some of these add-ons a try, and don’t forget to tune in to our Get Your Google On webinars. They are held the first Thursday of every month and are free to TCEA members. Register here.

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